Council and Democracy

Agenda and minutes

Venue: Committee Room 1, Town Hall, Chesterfield

Contact: Rachel Appleyard/Charlotte Kearsey  01246 345277/5236

Items
No. Item

39.

Declarations of Members' and Officers Interests relating to items on the Agenda

Minutes:

No declarations of interest were received.

40.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Barr, V Diouf, Falconer and Sarvent.  

41.

Cabinet Member for Business Transformation - Great Place, Great Service update

5:05pm to 5:45pm

 

Verbal update and presentation

Minutes:

The Cabinet Members for Business Transformation and Economic Growth attended to provide an update on the transformation programme Great Place Great Service.

 

The programme aimed to change how Chesterfield Borough Council operates which meant that the project was likely to continue for some time, while business would continue as usual for most staff and customers.

 

Due to business restrictions, the need to find solutions was emphasised. The committee was informed that Great Place Great Service has succeeded in finding solutions to challenges. One example of a solution was the securing of a new tenant for the Town Hall and the potential of two other tenants who were currently in advanced talks, these tenants would bring in £100k of rent per annum. This rent each year was a little over the running costs of Town Hall which demonstrated the impact of seeking new solutions to issues.

 

The Cabinet Member for Business Transformation explained that Great Place Great Service was about creating an altered attitude towards seeking and seizing new opportunities and not just about efficiencies. Some changes to council staff terms and conditions would be important to avoid widespread redundancies.

 

Members asked whether the tenant and potential tenants were public sector organisations, this was confirmed however the committee were advised that this did not mean that private sector tenants would not be considered in the future as an entrepreneurial spirit was required. If the two potential tenants were agreed then the Town Hall would be at capacity.

 

Members noted that very different environments would be needed for the range of services provided by the registry office. The Cabinet Member for Business Transformation explained that there would be a public realm within the Town Hall in addition to private rooms which would accommodate the different needs for the services.

 

RESOLVED –

 

That Great Place, Great Service be considered at the work programming sessions for inclusion on the work programme for 2018/19.

 

42.

Local Government Act 1972 - Exclusion of Public

To move “That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Act".

Minutes:

RESOLVED -

 

That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

43.

Cabinet Member for Economic Growth and Cabinet Member for Business Transformation - Update on the PPP Contractual Review

5:45pm to 6:00pm

 

Verbal update and presentation

Minutes:

The Assistant Director Customers, Commissioning and Change was unable to attend the meeting.

 

RESOLVED –

 

That the item be deferred to the Overview and Performance Scrutiny Forum on 13 March, 2018.

 

44.

Local Government Act 1972 - Re-admission of the Public

To move that after the conclusion of items containing exempt information that the public be readmitted to the meeting.

Minutes:

RESOLVED –

 

That after the consideration of an item containing exempt information, the public be re-admitted to the meeting.

45.

Forward Plan pdf icon PDF 90 KB

6:00pm to 6:05pm

Minutes:

The Forward Plan was considered by the Forum.

 

RESOLVED –

 

That the Forward Plan be noted.

46.

Scrutiny Monitoring pdf icon PDF 81 KB

6:05pm to 6:10pm

Minutes:

No items to be monitored.

47.

Scrutiny Project Group Progress Updates

6:10pm to 6:40pm

 

-      Town Centre Project Group – Lead Member Councillor Howard Borrell

 

-      HS2 Scrutiny Project Group – Lead Member Jenny Flood

Minutes:

Councillor Flood, Lead Member for the HS2 Scrutiny Project Group (SPG) provided an update on the progress of the group. A visit to the National College of High Speed Rail in Doncaster had taken place and a visit to the Staveley Depot site was being organised. A meeting would be held with the Lead Member, the Scrutiny Chair’s, Charlotte Kearsey as the Project Support Officer and the Senior Democratic and Scrutiny Officer to agree how to arrange necessary work for the future.

 

Councillor Borrell, Lead Member for the Town Centre SPG provided an update and explained that the draft report had been issued for comment and feedback had been incorporated. The amended report had been re-circulated. Further evidence needed to be sourced and included.

48.

Work Programme for the Overview and Performance Scrutiny Forum pdf icon PDF 142 KB

6:40pm to 6:45pm

Minutes:

The Work Programme for the Overview and Performance Scrutiny Forum was considered. The Chair noted that there were no changes to the Work Programme.

 

RESOLVED-

 

That the Work Programme be approved.

 

49.

Joint Overview and Scrutiny

6:45pm to 6:50pm

Minutes:

The Chairs had attended a meeting of the Sheffield City Region Scrutiny Board and informed the committee that a discussion around busses in Sheffield had taken place.

 

RESOLVED –

 

That the update be noted.

50.

Overview and Scrutiny Developments

6:50pm to 6:55pm

Minutes:

The Chair provided an update from the East Midlands Scrutiny Network. The meeting had been split into groups and held discussions on the different ways scrutiny was operated. The Chairs had also discussed HS2 in the hope that this would encourage scrutiny work to be carried out on HS2 in the region.

 

RESOLVED –

 

That the update be noted.

51.

Minutes pdf icon PDF 215 KB

6:55pm to 7:00pm

Minutes:

The Minutes of the Overview and Performance Scrutiny Forum held on 28 November, 2017 were presented.

 

RESOLVED –

 

That the minutes be approved as a correct record and signed by the Chair.