Council and Democracy

Decision details

Scrutiny Project Group report on Community Rooms

Decision Maker: Community, Customer and Organisational Scrutiny Committee, Cabinet

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

*RESOLVED –

 

1.   That the Cabinet Member for Housing initiates conversations with the Chesterfield Care Group regarding the hiring of community rooms.

 

2.   That the Cabinet:

 

a.   Supports the refurbishment and retention of Bonsall Court as a community room.

b.   Notes and endorses the arrangements to lease Burns Close to the Umbrellas Cosy Group on a five year lease.

c.   Agree that alternative uses be explored for Monkwood Road in line with the Council’s health and wellbeing priorities.

 

3.   That the website be updated and amended to include a central location for finding room hire information for all venues across the Council including the community rooms.

 

4.   That a dedicated phone line for community room enquiries be established within the Careline and Support Service with a voicemail facility.

 

5.   That the call centre staff be provided with up to date information on the hire of community rooms.

 

6.   That the promotion of community rooms on the Council’s website be improved, making the rooms more obvious to potential hirers.

 

7.   That a new leaflet be produced that includes details of all the community rooms.

 

8.   That a promotional drive take place to coincide with the completion of the work to the sheltered schemes.

 

9.   That a booklet be produced that incorporates terms and conditions for the community rooms along with how to use the facilities in the rooms.

 

10.    That the door entry systems that have been installed at Wimborne Crescent and Winster Court be kept under review to understand if this is the most effective way for hirers to gain access.

 

REASONS FOR DECISIONS

 

1.   To increase the usage of the community rooms by improving awareness of the facilities, reaching new potential hirers and consolidating information on all the Council’s venues for hire into a central place.

 

2.   To have a clear and transparent process for managing the rooms, ensuring the rooms are used by all hirers under the same terms and conditions and that the accounts show a true reflection of the income and expenditure costs.

Contact: Rachel Appleyard, Senior Democratic and Scrutiny Officer Email: rachel.appleyard@chesterfield.gov.uk Tel: 01246 345277.

Report author: Rachel Appleyard

Publication date: 22/10/2019

Date of decision: 22/10/2019

Decided at meeting: 22/10/2019 - Cabinet

Accompanying Documents: