Decision details

The Interim Assistant Director – Commercial Services submitted a report to update members on the actions taken to procure a supplier for the future delivery of the Council’s waste collection contract. The report proposed that the contract be awarded to Veolia following an open tender process and sought approval for a revised five-year revenue budget for the provision of the contract and capital expenditure for the purchase of a new vehicle fleet.

The new contract would be for a period of five years, with the option to extend for a further two years, and would include the provision of the following waste collection services:

·        Collection of Domestic Residual Waste and Healthcare Waste

·        Collection of Domestic Organic Waste

·        Collection of Commercial Waste

·        Collection of Bulky Waste Items including fridges, freezers and other electrical items

·        Delivery, repair and replacement of all domestic waste receptacles

The collection of market waste and recycling, and market grounds cleaning services, would be brought in-house from 1 May, 2020, enabling improvements to be made to service delivery and provide value for money.

The report would be considered by Full Council on 18 December, 2019.

Councillor Holmes requested that his abstention be recorded in the minutes.

*RESOLVED –

1.   That the decisions taken to close the open tender process for the procurement of Waste Collection Services and implement Regulation 32 of the Public Contract Regulations (PCR) 2015 to enable direct negotiations with a single supplier to secure the best value for money outcome for the future provision of Waste Collection Services across the borough be noted.

2.   That it be noted that the revenue costs associated with the award of the contract and other elements of service delivery will lead to a different five-year budget profile for the provision of Waste Collection Services than the budget profile that is currently approved by Council.

3.   That it be recommended to Full Council that the revised five-year revenue budget profile for the provision of Waste Collection Services from 2020/21, as set out in section 8 of the officer’s report, be approved.

4.   That a five-year contract be awarded to Veolia with the options to extend the contract for a further two years and then, if desired, a further seven years, to provide the following Waste Collection Services from 1 May, 2020:

·        Collection of Domestic Residual Waste and Healthcare Waste

·        Collection of Domestic Organic Waste

·        Collection of Commercial Waste

·        Collection of Bulky Waste items including fridges, freezers and other electrical items

·        Delivery, repair and replacement of all domestic waste receptacles

5.   That the proposals for the direct in-house delivery of the market waste and recycling collection and market grounds cleaning services from 1 May, 2020, as set out in paragraph 3.6 of the officer’s report, be approved.

6.   That the range of service improvements that the new contract delivers, specifically with regards to sustainability and digital technology, be noted.

7.   That it be recommended to Full Council that the capital expenditure for the purchase of a new vehicle fleet for the future delivery of Waste Collection Services, as set out in paragraphs 3.10 and 7.3 of the officer’s report, be approved, and that this item of additional expenditure be added to the Council’s Capital Programme for 2019/2020.

8.   That the work being done to identify the most cost-effective method of procuring the vehicles that complies with current procurement legislation and delivers value for money be noted.

9.   That delegated authority be granted to the Executive Director, in consultation with the Cabinet Member for Health and Wellbeing, to finalise the procurement arrangements for the new vehicles.

REASON FOR DECISIONS

To agree the arrangements for the future provision of Waste Collection Services prior to the expiration of the current contract to ensure continuity of service.