Issue - meetings

The Internal Audit Consortium Manager presented a report summarising the internal audit reports issued during the period 19 January 2019 to 1 March 2019, in respect of reports issued relating to the 2018/19 internal audit plan.

It was noted that four reports had been issued during this period and had been given the following levels of assurance:

-      ‘Reasonable Assurance’ – 3

-      ‘Limited Assurance’ – 1

The committee was informed that no fraud had been discovered.

It was noted that the Limited Assurance Level was given to Laptops and Other Removable Media. The Assistant Director for Customers, Commissioning and Change and the Head of ICT Improvement attended the meeting to update the committee. It was explained that 13 of the 17 recommendations had been implemented and the other four were in the process of being implemented.

It was acknowledged that the database for recording laptops and other removable media was not fit for purpose and the committee was informed that a new system would be in place by the end of the year. The processes for handling equipment held by staff leaving the organisation had been reviewed to ensure that all hardware was returned to ICT before being issued to a new member of staff. This was to be communicated to all service areas.

The Head of ICT Improvement advised that the issue of former employees featuring in the database would be rectified by the planned upgrade of all systems to the latest version of Windows and the introduction of Office 365. These software changes would be implemented by the end of the year and would ensure that old user profiles are automatically deleted.

The committee heard that the management of mobile phones was split over three departments and this would all move back into ICT. Some internal reorganisation may be necessary to facilitate this. A procurement process was underway for a new supplier with particular focus on the management information services provided in addition to achieving best value.

* RESOLVED –

That the report be noted.