Issue - meetings

Procurement Options

 

 

Meeting: 03/11/2015 - Joint Cabinet and Employment & General Committee (Item 18)

18 Procurement Provision Options pdf icon PDF 358 KB

Decision:

(1)

That approval be given for Chesterfield Borough Council to join the NHS Procurement consortium for a period of 3 Years at an annual fee of £39,000, conditional on a comprehensive Service Level Agreement being developed by the Business Transformation Manager in consultation with the Senior Leadership Team and Corporate Management Team to capture all foreseeable requirements, and agreed with the NHS Procurement Consortium.

 

(2)

That a 0.5FTE Client Officer role be established to support the new procurement arrangements and to support the work of the current PPP Client Officer.

 

Minutes:

The Business Transformation Manager submitted a report providing options with regards to the future of procurement support provision for Chesterfield Borough Council.

 

The report identified the Council’s key requirements of a procurement service moving forward and outlined the reasons why the temporary arrangements in place since 2013 were no longer appropriate in order to provide an effective and efficient service in the future.

 

The report detailed four possible options for future procurement provision:

 

·        Shared Service – Chesterfield NHS Procurement Consortium

·        Reshaped in-house procurement team

·        Shared Service – Derbyshire County Council

·        Full specification – market test

 

including an analysis of the advantages and disadvantages and the financial implications of each option.

 

Consultation on the proposals had been undertaken with Unison and details of this process were included in the report, along with an assessment of the risks associated with the proposals and actions to mitigate these.

 

It was recommended that the Shared Service with Chesterfield NHS Procurement Consortium provided the best option in respect of experience and expertise in local government procurement, capacity to ensure compliance with legal requirements and to develop strategy and policy, availability of an e-tendering system and a small financial saving.

 

It was noted that this option would also provide the opportunity for Members to be consulted on the development of the Council’s procurement strategy.

 

RESOLVED –

 

(1)

That approval be given for Chesterfield Borough Council to join the NHS Procurement consortium for a period of three years at an annual fee of £39,000, conditional on a comprehensive Service Level Agreement being developed by the Business Transformation Manager in consultation with the Senior Leadership Team and Corporate Management Team to capture all foreseeable requirements, and agreed with the NHS Procurement Consortium.

 

(2)

That a 0.5FTE Client Officer role be established to support the new procurement arrangements and to support the work of the current PPP Client Officer.

 

REASONS FOR DECISIONS

 

To ensure resilience, consistency, stability and continuity of procurement support provision for the next three years.

 

To ensure value for money.

 

To contribute towards the Corporate Plan aim of the Council becoming financially self-sufficient by 2020.