Agenda and minutes

No declarations of interest were received.

No apologies for absence were received.

RESOLVED –

That the Minutes of the Meeting of the Committee held on 24 July, 2017 be approved as a correct record and signed by the Chair.

To move “That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 1 and 3 of Part 1 of Schedule 12A of the Act".

That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Paragraphs 1 and 3 of Part 1 of Schedule 12A of the Act.

The Operations Manager submitted a report seeking approval for an extension of contractual hours.

The report detailed how Chris Preston, Catering Assistant at Queen’s Park Sports Centre, had been working additional hours outside of her contractual hours for multiple years. These hours reflected a rota which covered the opening hours of the café. A reduction to the hours in the rota would lead to a reduction in the opening hours of the café.

As the additional hours being worked were being claimed as overtime the extension of contractual hours would not result in an increased cost for wages. There would be an increased cost relating to annual leave cover and projected sickness cover.

An extension of contractual hours would ensure Chris Preston was paid leave entitlement that was due to her and would lead to a reduction in overtime hours.

*RESOLVED –

That the extension of contractual hours for Chris Preston be approved.

To move that after the consideration of an item containing exempt

information that the public be re-admiited to the meeting.

RESOLVED –

That after consideration of an item containing exempt information the public be readmitted to the meeting.

The HR Manager submitted a report seeking approval for the Performance Development Review Policy.

The policy had been developed to support the new Performance Development Review process which had been implemented in June 2017. The aim of the Performance Development Review process was to maximise the effectiveness and potential of each staff member.

The policy would ensure that a clear, consistent and fair approach to reviews was in place which acknowledged good performance and encouraged staff development.

The policy applies to all council employees regardless of their status. Therefore staff on permanent, temporary and zero hour contracts would all be included in the policy.

The policy was submitted to the Employer Trade Union Committee on 29 August, 2017.  

*RESOLVED –

That the Performance Development Review policy be approved.

The HR Manager submitted a report seeking approval for the chosen Christmas and New Year 2017/2018 discretionary day.

At Council Minute No.577 (2001/2002) it was resolved that the discretionary day for Christmas and New Year would be decided each January for that year. At the January 2004 Council Joint Consultative Committee it was resolved that the Christmas and New Year discretionary day would be decided at the preceding years October Council Joint Consultative Committee. Following the decision to disband the Council Joint Consultative Committee in 2016 this decision would be made by the Employment and General Committee.

The three options for the discretionary day were outlined as:-

·        Friday 22 December, 2017;

·        Wednesday 27 December, 2017;

·        Friday 29 December, 2017.

A staff poll had been conducted on the council intranet and over 71% of respondents expressed a preference for Wednesday 27 December, 2017.

*RESOLVED –

That the Christmas and New Year 2017/2018 discretionary day be approved as 27 December, 2017 for all staff.