Agenda, decisions and minutes

Joint Cabinet and Employment & General Committee
Tuesday, 14th January, 2020 10.00 am

Venue: Committee Room 1, Town Hall

Contact: Charlotte Kearsey  01246 345236

Items
No. Item

29.

Declaration of Members' and Officers' Interests relating to items on the Agenda

Minutes:

No declarations of interest were received.

30.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor P Gilby.

31.

Minutes pdf icon PDF 55 KB

Minutes:

RESOLVED –

 

That the Minutes of the meeting of the Joint Cabinet and Employment and General Committee of 17 December, 2019 be approved as a correct record and signed by the Chair.

32.

The Arvato Public Private Partnership pdf icon PDF 78 KB

Decision:

*RESOLVED –

 

1.   That the transition of Arvato services to in-house service delivery at the end of the contractual arrangement on 18 October, 2020 be approved.

 

2.   That a letter be issued to Arvato and their subcontractor Kier, confirming that the existing partnership arrangement will not be extended.

 

3.   That the Assistant Director – Customers, Commissioning and Change, in consultation with the Cabinet Member for Business Transformation and Customers and the Executive Director, be granted delegated authority to make arrangements to secure a robust transition of services.

 

4.   That the Assistant Director – Customers, Commissioning and Change, in consultation with the Cabinet Member for Business Transformation and Customers and the Executive Director, be granted delegated authority to finalise the contractual agreement with Derbyshire Dales District Council to deliver a shared service delivery model for Revenues and Benefits service from 18 October, 2020.

 

REASONS FOR DECISIONS

 

To enable the Council to implement the conclusions of the contractual review to bring services back in house. The recommendations will enable a shared service arrangement with Derbyshire Dales District Council, resulting in efficient utilisation of resources for both Local Authorities.

Minutes:

The Assistant Director – Customers, Commissioning and Change submitted a report seeking approval for the transition of services currently delivered through the Council’s public private partnership with Arvato to in-house delivery from October 2020.

 

Chesterfield Borough Council entered into a public private partnership with Arvato in October, 2010 to deliver a range of council services. 

 

In 2017/18 the council undertook a review to determine whether or not to extend the partnership until October, 2025, as permitted under the terms of the contractual arrangement. For the reasons set out in the report, officers had concluded that the services should be brought back in house at the end of the 10 year contractual arrangement.

 

Arvato had requested formal confirmation that Chesterfield Borough Council did not intend to exercise their right to extend the contractual arrangement. This would enable steps to be taken to initiate contract exit negotiations, in particular, around ensuring that the rights of employment of transferring staff were maintained.

 

 

 

33.

Local Government Act 1972 - Exclusion of the Public

Minutes:

RESOLVED –

 

That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Paragraphs 3 and 4 of Part 1 of Schedule 12A of the Act.

34.

The Arvato Private Public Partnership - Appendix 1

Minutes:

Pursuant to Minute No.32 – The Assistant Director – Customers, Commissioning and Change submitted Appendix 1 of the Arvato report for consideration.

35.

Local Government Act 1972 - Re-Admission Of The Public

Minutes:

RESOLVED –

 

That the public be readmitted to the meeting following consideration of an item containing exempt information.

36.

The Arvato Public Private Partnership

Minutes:

Pursuant to Minute No.32 and 34 –

 

*RESOLVED –

 

1.   That the transition of Arvato services to in-house service delivery at the end of the contractual arrangement on 18 October, 2020 be approved.

 

2.   That a letter be issued to Arvato and their subcontractor Kier, confirming that the existing partnership arrangement will not be extended.

 

3.   That the Assistant Director – Customers, Commissioning and Change, in consultation with the Cabinet Member for Business Transformation and Customers and the Executive Director, be granted delegated authority to make arrangements to secure a robust transition of services.

 

4.   That the Assistant Director – Customers, Commissioning and Change, in consultation with the Cabinet Member for Business Transformation and Customers and the Executive Director, be granted delegated authority to finalise the contractual agreement with Derbyshire Dales District Council to deliver a shared service delivery model for Revenues and Benefits service from 18 October, 2020.

 

REASON FOR DECISIONS

 

To enable the Council to implement the conclusions of the contractual review to bring services back in house. The recommendations would also enable the development of a shared service arrangement with Derbyshire Dales District Council, resulting in improved economy, efficiency and effectiveness in the utilisation of resources by both authorities.