Agenda, decisions and minutes

No declarations were made.

Apologies for absence were received from Councillors Burrows, Baxter and Reid.

RESOLVED –

That the Minutes of the Joint Crematorium Committee on 8 December, 2014 be approved as a true record.

RESOLVED –

That the report be noted.

The Bereavement Services Manager and the Clerk and Treasurer submitted a report on the Period 10 Budget Monitoring Statement indicating the budget monitoring position as at the end of January, 2015.

It was noted that the budget was currently showing a favourable profiled variance of £170,070 and these were detailed in the following:

·        Employee Costs

·        Premises Costs

·        Transport

·        Supplies and Services

·        Income

It was anticipated that the outturn for the year would come in under the original budget.

RESOLVED –

That the report be noted.

REASON FOR DECISION

To be kept informed about the financial performance of the Crematorium.

RESOLVED –

That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act – information relating to financial or business affairs.

RESOLVED –

(1)            That the report be noted.

(2)            That all fees be waived for the funerals of children under 12 years of age with effect from 1 January 2015.

(3)            That Chesterfield SANDS be permitted to provide a memorial for the baby garden which will be managed by the Crematorium.

(4)            That plaques for the baby memorial be sold for a ten year period at a cost of £150. Charge to be reviewed annually.

The Bereavement Services Manager submitted a report on matters relating to the operation of the Crematorium and recommending that Chesterfield SANDS be approved to provide a memorial within the baby garden.

Information on the number of funerals for the year, broken down into local authority area for 2014 against 2013, was provided, together with comparisons of income for the same periods.

The Bereavement Services Manager reported that the crematorium service times were extended during a particularly busy period in January 2015, with an estimated 49 funerals taking place during those extended hours.

It was recommended that all cremation fees for children under 12 years of age be waived. A fee had previously been charged by the Medical Referee for their written authority. The Medical Referee had agreed to waive this fee for funerals for which the Crematorium make no charge. This was to be applied retrospectively from 1 January 2015.

It was reported that Macmillan Nurses had been nominated to receive donations from the ICCM recycling fund. The cheque had now been received and would be forwarded to the charity. Previously Chesterfield SANDS had been nominated to receive donations and they wished to use the funds to provide a memorial feature within the baby garden.

It was also reported that the annual Service of Remembrance and Open Day were to take place on Sunday 28 June 2015.

RESOLVED –

(1)            That the report be noted.

(2)            That all fees be waived for the funerals of children under 12 years of age.

(3)            That Chesterfield SANDS be permitted to provide a memorial for the baby garden which will be managed by the Crematorium.

(4)            That plaques for the baby memorial be sold for a ten year period at a cost of £150. Charge to be reviewed annually.

REASONS FOR DECISIONS

To be kept informed about the matters related to the operation of the Crematorium.

To meet the needs of bereaved families.