Council and Democracy

Agenda, decisions and minutes

Venue: Chamber 1, North East Derbyshire District Council Offices, 2013 Mill Lane, Wingerworth, Chesterfield, S42 6NG

Contact: Joel Hammond-Gant  01246 34 5273

Items
No. Item

25.

Declarations of Interest by Members and Officers relating to items on the Agenda

Minutes:

No declarations were received.

26.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Blank, Diouf and Huckle.

27.

Minutes pdf icon PDF 66 KB

To approve as a correct record the minutes of the Chesterfield and District Joint Crematorium Committee meeting held on 18 December, 2017.

Minutes:

RESOLVED –

 

1)   That the Minutes of the previous meeting be amended to show an apology for absence from Councillor Bagley.

 

2)   That, subject to the above amendment being made, the Minutes of the previous meeting of the Chesterfield and District Joint Crematorium Committee held on 18 December, 2017 be approved and signed as a correct record by the Chair.

28.

Budget Monitoring Report - Period 10 pdf icon PDF 53 KB

Additional documents:

Minutes:

The Bereavement Services Manager, Clerk and Treasurer submitted a report on the Period 10 Budget Monitoring position as at the end of January 2018.

 

The report noted that the budget was currently showing a favourable profiled variance of £170,106 and this was detailed in the following:

 

·            Employee costs

·            Premises costs

·            Transport

·            Supplies and Services

·            Income

 

It was anticipated that the outturn for the year would be significantly better than forecast.

 

Members agreed that the recommendation listed at paragraph 4.2 of the officer’s report be revised to state that any additional surplus exceeding the original budgeted amount be transferred in full to the Cremator Repairs Reserve at the end of the financial year 2017/18 only.

 

RESOLVED –

 

1.   That the report be noted.

 

2.   That pursuant to Minute No. 22 (Chesterfield and District Joint Crematorium Committee, 2017/18) the projected budgeted amount for 2017/18 be redistributed between the constituent authorities, and that any surplus exceeding this figure be transferred to the Cremator Repairs Reserve for this financial year only.

 

REASON FOR DECISIONS

 

To keep the Joint Committee informed about the financial performance of the Crematorium.

 

 

29.

Local Government Act 1972 - Exclusion of the Public

To move “That under Regulation 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 3 of Part I of Schedule 12A to the Local Government Act 1972.”                       

 

Part 2 (Non Public Information)

 

Minutes:

RESOLVED –

 

That under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting of the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

30.

Bereavement Services Manager's Report

Minutes:

The Bereavement Services Manager presented a report on matters relating to the operation of the Crematorium.  Information was included in the report which demonstrated the geographical breakdown of where the Crematorium received funerals from during 2017/18.

 

The report noted that discussions had continued with Facultative Technologies (FT), a cremator equipment manufacturer, in relation to longer-term repairs plans for the cremators.  The financial details of 5 and 10-year packages were provided.

 

The Committee was informed that the members of staff who had previously been on long term sickness leave (Minute No. 24, Chesterfield and District Joint Crematorium Committee, 2017/18), had successfully returned to work via phased returns and reasonable adjustments.

 

The report provided details of two applications submitted for consideration to the ICCM Metals Recycling Surplus Scheme.  Members agreed that the criteria of charities nominated to receive donations from the scheme should be reviewed before distributing donations in 2019/20.

 

The Risk Register for 2018/19, as attached at Appendix A to the officer’s report, was reported for information.

 

RESOLVED –

 

1.   That the report be noted.

 

2.   That approval be given to the Bereavement Services Manager to continue negotiations with FT and enter into a longer term repairs plan for the cremators.

 

3.   That approval be given to distribute the next two donations from the ICCM Metals Recycling Scheme in 2018/19 to Alzheimer’s Research UK East Midlands and Weston Park Cancer Charity UK.

 

4.   That the Committee reviews the criteria of charities nominated to receive donations from the ICCM Metals Recycling Scheme before distributing donations for 2019/20.

 

5.   That the Risk Register 2018, as attached at Appendix A to the officer’s report, be approved

 

 

REASON FOR DECISION

 

To ensure statutory compliance and the ongoing quality, cost effectiveness and safe operation of the service.