Issue - meetings

-      Review of Scrutiny Project Group guidance

6:55pm to 7:00pm

The Chair advised Members that the procedure for Scrutiny Project Groups had been reviewed and guidance documents re-written. Members were provided with the new documents which were to be used throughout the project. The new documents were:

·        A revised guidance document

·        Project Start Report (replacing the scope document)

·        Project End Report

·        Project Review Report

·        Project Action Plan Template

The Chair asked Members to feedback any issues with the new forms and a review would take place in 12 months’ time to understand if improvements were needed. The forms were designed to align scrutiny project work with the corporate projects and help to plan the projects to set realistic and achievable aims and objectives.

Members added that it would be useful to have a shared space for groups on the aspire intranet as this could also be used to share documents.

RESOLVED –

1.   That the new documents for Scrutiny Project Groups be approved and implemented immediately.

2.   That the documents be reviewed in 12 months’ time to evaluate their effectiveness and identify improvements.